We’ve all been to those events that are just instantly cooler because there’s a food truck involved. Whether it’s a graduation party or a wedding, food trucks just add that extra something with their speedy service and indulgent foods.
But what many don’t know is how to actually book the truck for their event. Sometimes, it’s not as simple as picking up the phone.
-Make sure you plan ahead
Especially in the warmer summer months, food trucks are in high demand. While there’s new trucks popping up all the time in Nashville, some of the more popular and established trucks need to be booked months and months in advance. Saturdays and Sundays are some of the busiest and most requested days for events, so take that into consideration as well when you’re looking to plan and book an event.
-Have all the details ready
Many food trucks have minimums to protect them from losing money if the expected number of people don’t show up to your event. Make sure you know how many you’re expecting, and let the food truck know if the organizer or the attendees will be paying. It’s also good to give a location, time and date in the very first email or phone call with the food truck so you both have all the details ready to go.
Similarly, when asking for a quote for an event, be as detailed as possible in your first email so the trucks can get back to you quicker with a specific quote.
-Pick up the phone
If you’re doing all of your correspondence via email, hop on the phone for a quick chat with the food truck manager or coordinator. This will put a voice to the name and allow for time to ask quick, last-minute questions you hadn’t thought about before. Plus, having a phone number is great for day-of event questions on where to park, how early to get there, etc.
-Make any dietary needs clear from the get-go
If you have a lot of people who are gluten-free or dairy-free or have other food allergies in your party, it's best to let the truck know as soon as possible. It's often feasible for any food truck to adjust their menu accordingly, but the more advance you can give us, the better!
-Know what's offered
A food truck is very different from a restaurant. It's a whole lot smaller, and there is little to no storage available onboard. This means that not every option listed on the truck's website will be offered each day! When booking a truck for a wedding or an event, you will probably have to choose just a few options you want served to your guests.
If you're looking to book a food truck, the morale of the story is to be as detailed as possible and plan ahead!
Want an awesome mac and cheese truck at your next event? Contact macattack@dansgourmet!